Patient billing
Raise invoices for consultations, procedures, and self-pay patients, and track what has been billed and collected — cleanly separated from insurance.
Clinics & healthcare · UAE
Accounting software for UAE clinics & healthcare
Keep patient billing and insurance receivables separate, track your running costs, apply the right VAT treatment, and keep IFRS books — so your practice always knows what it has earned and what it is still owed.
A clinic’s money moves on two clocks
Healthcare finances split cleanly in theory and messily in practice. Self-pay patients settle at the desk; insurance claims are billed, then paid weeks later, sometimes short. Meanwhile rent, staff costs, consumables, and equipment go out on their own schedule. If patient revenue and insurance receivables are blurred together, you cannot tell how much cash is genuinely collected and how much is still sitting with an insurer.
AIMuhaseb keeps the two clocks apart. You bill patients and record insurance claims as separate, ageable receivables, book your running costs to the right accounts, and apply the appropriate VAT treatment per service — all on proper IFRS double-entry books, with a live view of what you have earned and what is still outstanding.
What you get for your clinic or practice
The workflows a UAE healthcare business needs — from patient invoice to VAT return.
Insurance receivables
Record claims raised against insurers and payers as receivables, and track settlements so you can see exactly what is still outstanding and ageing.
Expense tracking
Book rent, staff-related costs, consumables, and equipment against the right accounts so your clinic’s true running cost is clear.
VAT with zero-rating in mind
Apply the correct VAT treatment per service and capture input VAT where recoverable, then generate a VAT 201 return from the ledger.
Cash flow & payables
A live Cash Flow statement plus aged payables help you manage the gap between paying costs and being paid by insurers.
Live reports & IFRS
Real-time Trial Balance, P&L, and Balance Sheet on IFRS double-entry books — ready for owners, financing, or audit.
From patient invoice to filed VAT
A clear rhythm across billing, settlement, and reporting.
01
Set up your clinic
Add your TRN, fiscal year, and a UAE-ready chart of accounts with patient, insurer, and cost lines in place.
02
Bill patients & payers
Raise patient invoices and record insurance claims as receivables, with the correct VAT treatment applied.
03
Track settlements & costs
Reconcile receipts against the bank, chase outstanding insurer balances, and book your running costs.
04
Report & file
Review outstanding insurance and margin on the live P&L, and generate a VAT 201 return for the FTA.
Why practices choose AIMuhaseb
Clear separation of patient and insurance income, controlled costs, and VAT handled — on books you can rely on.
- Patient billing kept separate from insurance receivables
- Insurance claims tracked and aged so nothing slips through
- Expense tracking that shows your clinic’s true running cost
- VAT applied per service with a one-click VAT 201
- IFRS double-entry books ready for owners, financing, and audit
- An AI assistant that categorises costs and drafts journals for approval
Clinic accounting questions
Can AIMuhaseb separate patient billing from insurance?
Yes. You raise invoices for self-pay patients and record insurance claims as receivables against the relevant payer, so the two streams are kept distinct. That makes it clear how much revenue is collected directly versus tied up in insurance settlements.
How does it track insurance receivables?
Insurance claims are recorded as receivables against each insurer or payer, and settlements are matched as they arrive. Aged receivables then show exactly which claims are still outstanding and how long they have been open — useful when insurer payments run slow.
How is VAT handled for a UAE clinic?
In the UAE, qualifying healthcare services and related goods are generally zero-rated (0%), while other supplies can be standard-rated at 5% — the treatment depends on the specific service and the current rules. AIMuhaseb lets you apply the appropriate VAT treatment per service, capture input VAT where it is recoverable, and generate a VAT 201 return. Because healthcare VAT is nuanced, confirm how your particular services should be treated with your tax adviser or the FTA and apply that treatment in the software.
Can I keep on top of clinic expenses?
Yes. You book rent, staff-related costs, consumables, and equipment against the right accounts, so your Profit & Loss reflects the clinic’s true running cost and you can see margin after all outgoings.
Are the reports suitable for owners and financing?
AIMuhaseb keeps proper IFRS double-entry books with a full audit trail and produces a Trial Balance, Profit & Loss, Balance Sheet, and Cash Flow statement in real time, which you can export for owners, lenders, or your auditor.
Enquire
Talk to us about your clinic
Tell us about your practice and what you need — patient billing, insurance receivables, expenses, or VAT. A UAE specialist will get back to you shortly.