Daily sales & POS reconciliation
Record each day’s takings as a sales entry and reconcile card settlements and cash against your bank statement, so covers billed match money banked.
Restaurants & cafés · UAE
Accounting software for UAE restaurants & cafés
Reconcile daily sales, keep food cost honest, pay suppliers on time, and file VAT — all in one place. AIMuhaseb gives F&B operators clean books and margins you can act on.
Built for the way a kitchen actually runs
Restaurants and cafés live on thin margins and heavy transaction volume. Cash and card takings come in every day across multiple channels, produce and dry goods arrive from a long list of suppliers, and the price of a single ingredient can quietly erode your gross margin. Generic accounting tools rarely map to this rhythm.
AIMuhaseb is designed around it. You post daily sales and reconcile them to the bank, move ingredients through FIFO inventory so cost of goods sold stays accurate, track what you owe suppliers, and apply the correct VAT — with an AI assistant handling the repetitive categorisation so your team spends less time on data entry and more time on service.
What you get for your F&B business
The workflows restaurants and cafés need — from the till to the tax return.
Ingredient inventory & COGS
Track stock on a FIFO basis and post purchases against cost of sales, so your gross margin on food and beverage reflects what you actually paid.
Supplier payments & cheques
Manage vendor bills, aged payables, and cheques for produce, meat, dairy, and dry-goods suppliers — and see what falls due each week.
VAT on food & beverage
Apply the standard 5% VAT where it applies, keep the input VAT on your purchases, and generate an FTA-ready VAT 201 from the ledger.
Multi-outlet visibility
Keep a clean chart of accounts and consolidated Profit & Loss so a group of cafés or branches rolls up into one clear set of numbers.
Margins you can act on
Real-time Trial Balance, P&L, and Balance Sheet update with every entry, so you can watch food cost and labour as a share of sales.
From service to filed VAT
A simple daily and monthly rhythm.
01
Set up your outlet
Add your TRN, fiscal year, and a UAE-ready chart of accounts with cost-of-sales and outlet lines already in place.
02
Post daily sales
Enter each day’s POS total as a sales record with VAT, then reconcile card and cash settlements against the bank.
03
Record purchases & stock
Book supplier bills and move ingredients through FIFO inventory so cost of goods sold stays accurate.
04
Review & file
Check gross margin on the live P&L and generate a VAT 201 return ready to submit to the FTA.
Why F&B operators choose AIMuhaseb
Clean books, real margins, and compliance handled — so you can run the floor, not the spreadsheet.
- Daily POS-to-bank reconciliation so takings and settlements always agree
- FIFO inventory that keeps food-cost and COGS honest
- Aged payables for produce, meat, dairy, and dry-goods suppliers
- Standard 5% VAT handling with a one-click VAT 201
- Consolidated reporting for multi-outlet café and restaurant groups
- An AI assistant that categorises expenses and drafts journals for you to approve
Restaurant accounting questions
Can AIMuhaseb handle daily restaurant sales from a POS?
Yes. You record each day’s takings as a sales entry with the correct VAT treatment, then reconcile card settlements and cash against your imported bank statement. AIMuhaseb does not connect directly to a POS terminal, but it gives you a clean, FTA-ready way to book daily sales and confirm that money billed matches money banked.
How does it track ingredient costs and food margin?
AIMuhaseb tracks inventory on a FIFO basis. As you record supplier purchases and consumption, the cost flows into cost of sales, so your Profit & Loss shows gross margin on food and beverage using what you actually paid — not an estimate.
How is VAT handled for a UAE café or restaurant?
The platform applies the standard 5% VAT rate where it applies and records the input VAT on your purchases, then produces a VAT 201 return from your ledger for filing to the FTA via EmaraTax. VAT categories in the UAE include standard-rated, zero-rated, and exempt supplies; if you are unsure how a specific item should be treated, confirm the correct category with your tax adviser or the FTA and apply it in the software.
Can I manage more than one outlet?
Yes. You keep one chart of accounts and can track outlets so a group of cafés or branches consolidates into a single Profit & Loss and Balance Sheet, while you still see each location’s performance.
Do I need accounting experience to use it?
No. AIMuhaseb uses proper IFRS double-entry bookkeeping behind the scenes, and the AI assistant suggests account categories and drafts journal entries for you to review and approve. You stay in control of what gets posted.
Enquire
Talk to us about your restaurant or café
Tell us about your outlets and what you need — daily reconciliation, inventory, VAT, or the full back office. A UAE specialist will get back to you shortly.