Free UAE quotation template
A clean, professional quotation for UAE businesses — with client details, itemised pricing, 5% VAT, a validity date, and your terms, ready to fill and send.
What the template includes
Everything you need to send a clear, professional quote.
Your company block
Company name, address, contact details, and TRN if you are VAT-registered.
Quotation number & date
A unique reference and issue date, plus a validity date so the price has a clear expiry.
Client details
The prospective customer's name, company, and contact information.
Itemised scope
Description, quantity, and unit price for each line — so the client sees exactly what they're paying for.
VAT & totals
Net subtotal, 5% VAT where applicable, and the total in AED so there are no surprises later.
Terms & notes
Payment terms, delivery timeline, and any conditions attached to the quote.
How to use it
From blank sheet to a sent quote in four steps.
Add your branding
Enter your company details, logo, and quotation number sequence.
Build the scope
List each item or service with quantity and price. VAT and totals calculate on the sheet.
Set validity & terms
Add a validity date and your payment and delivery terms so expectations are clear.
Send & convert
Export to PDF and send. When the client accepts, turn the quote into an invoice.
Quotes that win work — and convert cleanly
A good quotation does two jobs: it presents your price professionally, and it sets expectations before any work begins. Showing an itemised scope, the 5% VAT where it applies, a clear validity date, and your payment and delivery terms removes ambiguity and speeds up sign-off.
A quotation is not a tax invoice — it does not request payment and it does not, by itself, charge VAT. Once the client accepts, you issue a proper tax invoice for the supply.
This template gets you a polished quote quickly. When you're ready to stop re-keying, AIMuhaseb lets you convert an accepted quote into an invoice in a click.
Quotation template questions
What is the difference between a quotation and an invoice?
A quotation is a proposed price for goods or services, sent before the work is agreed — it is not a demand for payment and usually has a validity period. An invoice is issued after the supply is agreed or delivered and requests payment. In the UAE, a VAT-registered business issues a tax invoice, not a quotation, to charge VAT.
Should a quotation show VAT?
It is good practice to show VAT on a quotation so the client sees the full expected cost. If you are VAT-registered, indicate the 5% VAT and whether prices are VAT-inclusive or exclusive, so there are no surprises when the tax invoice follows.
How long should a quotation be valid?
That is your choice — many UAE businesses set a validity of 14 to 30 days. Including a clear validity date protects you from being held to a price after your costs may have changed. The template includes a validity field.
Is this quotation template free?
Yes, it is free to download and use. When a quote is accepted, AIMuhaseb lets you convert quotations into tax invoices and delivery notes without re-keying the details.
Related
Invoicing software
Quotes and invoices in one place, no re-keying.
Invoice template
The VAT-compliant tax invoice that follows the quote.
From quote to paid, without re-typing
AIMuhaseb turns accepted quotations into tax invoices and keeps your books in sync.
Get started with AIMuhaseb
Tell us about your business and we'll show you how AIMuhaseb turns accepted quotes into tax invoices and keeps your books in sync.