Job & shipment costing
Cost each consignment or job — freight, customs, handling, and haulage — against its revenue, so you see profit per shipment, not one blended figure across the fleet.
Freight, transport & logistics · UAE
Accounting software for UAE logistics
Cost every shipment, invoice in any currency, track fleet expenses, and file VAT with the right zero-rating — all in one place. AIMuhaseb gives freight and transport operators profit they can see per job.
Many jobs, many currencies, tight margins
Logistics is a costing and currency problem. Every consignment carries freight, customs, handling, and haulage costs that need to be matched to what you invoiced, revenue and supplier bills arrive in several currencies, and the fleet burns fuel and Salik whether or not a truck is loaded. Add UAE VAT — where international transport is often zero-rated and imported services fall under reverse charge — and generic accounting tools quickly fall behind.
AIMuhaseb is built for it. You cost each shipment against its revenue, invoice and settle in multiple currencies with exchange differences handled for you, track fleet expenses by vehicle, and apply the correct VAT treatment — all on IFRS double-entry books that stand up to a lender or an auditor.
What you get for your logistics business
The workflows a UAE freight or transport operator needs — from job cost to the tax return.
Multi-currency invoicing
Raise and receive invoices in USD, EUR, and other currencies alongside AED, with exchange differences posted automatically so your books and margins stay accurate.
Fleet & fuel expenses
Track fuel, Salik, maintenance, and Ejari or lease costs against vehicles and cost centres, so running the fleet shows up clearly in your Profit & Loss.
VAT, zero-rating & reverse charge
Handle standard 5% VAT, zero-rated international transport, and reverse charge on imported services — then produce an FTA-ready VAT 201 from the ledger.
Carrier & agent payables
Manage bills from shipping lines, airlines, hauliers, and overseas agents with aged payables, so you always know what is owed and when it falls due.
IFRS reports & cash flow
Real-time Trial Balance, P&L, Balance Sheet, and Cash Flow on IFRS double-entry — ready for lenders, auditors, and your own planning.
From shipment to filed VAT
A clear rhythm across a busy freight operation.
01
Set up the company
Add your TRN, fiscal year, and a UAE-ready chart of accounts with job, vehicle, and cost-of-sales lines for a logistics operation.
02
Cost each job
Book freight, customs, handling, and haulage costs against each shipment or job so profit per consignment is clear.
03
Invoice in any currency
Raise multi-currency invoices with the right VAT or zero-rating, and let exchange differences post automatically.
04
Reconcile & file
Match settlements to the bank, review margin by job and vehicle, and generate a VAT 201 return ready for the FTA.
Why logistics operators choose AIMuhaseb
Profit per job, currency handled, and tidy compliance — so you can move freight, not reconcile spreadsheets.
- Profit per shipment, not one blended fleet margin
- Multi-currency invoicing with automatic exchange-difference postings
- Fuel, Salik, and maintenance tracked against vehicles and cost centres
- Correct VAT — standard, zero-rated international transport, and reverse charge
- Aged payables for carriers, airlines, hauliers, and overseas agents
- An AI assistant that categorises costs and drafts journals for approval
Logistics accounting questions
Can AIMuhaseb cost individual shipments and jobs?
Yes. Using your chart of accounts and cost lines you record freight, customs, handling, and haulage against each consignment or job, then compare that to the revenue you invoiced. That gives you profit per shipment rather than a single blended margin across the whole operation — essential when some lanes and customers are far more profitable than others.
Does it handle multi-currency invoicing and payments?
Yes. You can raise and settle invoices in USD, EUR, and other currencies alongside AED. Exchange differences are posted automatically as rates move, so your revenue, payables, and margins stay accurate and your Balance Sheet reflects true currency exposure rather than a fixed AED estimate.
How is VAT treated for freight and transport in the UAE?
International transport of goods and passengers is generally zero-rated in the UAE, while some domestic services carry the standard 5% VAT, and services bought from non-resident suppliers may fall under the reverse-charge mechanism where you self-account for the VAT. AIMuhaseb applies the treatment you select and produces a VAT 201 return for filing to the FTA via EmaraTax. Where a specific movement is unclear, confirm the correct treatment with your tax adviser or the FTA and apply it in the software.
Can I track fleet and fuel costs?
Yes. Fuel, Salik, maintenance, insurance, and lease or Ejari costs can be recorded against specific vehicles and cost centres, so the true cost of running the fleet shows up in your Profit & Loss and can be compared against the revenue those vehicles generate.
Does it manage payments to carriers and overseas agents?
Yes. Bills from shipping lines, airlines, hauliers, and overseas agents are recorded as vendor payables with aged tracking, so you always know what is owed and when each payment falls due. That keeps cash flow under control across a business where money often goes out before the customer pays.
Are the reports suitable for auditors and lenders?
AIMuhaseb keeps proper IFRS double-entry books with a full audit trail and produces a Trial Balance, Profit & Loss, Balance Sheet, and Cash Flow statement in real time. You can export these for your auditor, for banks assessing working-capital or asset finance, or for your own forecasting.
Enquire
Talk to us about your logistics business
Tell us about your freight or transport operation — shipment costing, multi-currency, fleet expenses, or VAT. A UAE specialist will get back to you shortly.