Time-based & fixed-fee billing
Invoice by hours delivered or on a fixed fee, and keep unbilled work visible so time spent turns into invoices raised rather than revenue that quietly leaks away.
Consultancies & agencies · UAE
Accounting software for UAE professional services
Bill time and retainers, recover disbursements, see profit by client, and file VAT — all in one place. AIMuhaseb helps consultancies and agencies turn work delivered into revenue collected.
Your inventory is people’s time
A consultancy or agency does not sell stock — it sells hours and expertise. That makes billing the whole game. Time gets spent but not invoiced, retainers drift out of line with the work actually delivered, disbursements get absorbed instead of recharged, and by quarter-end nobody can say which clients are profitable. Generic accounting tools track the cash but miss where the money is really made or lost.
AIMuhaseb is built for service firms. You bill by time or fixed fee, run retainers and recurring invoices, recharge disbursements accurately, and see margin by client and project — all on IFRS double-entry books that keep your VAT and Corporate Tax position clean. Fast, professional invoicing sits at the centre of it.
What you get for your services firm
The workflows consultancies and agencies need — from timesheet to the tax return.
Retainers & recurring invoices
Set up monthly retainers and recurring invoices for ongoing clients, and track drawdown against the fee so you know what is delivered versus what is still owed.
Project & client profitability
Cost staff time and disbursements against each engagement, so you see margin by project and by client — not a single blended firm profit.
Disbursements & rechargeables
Record client disbursements and recharge them accurately on the next invoice, so pass-through costs are recovered rather than absorbed.
VAT on services
Apply the standard 5% VAT to fees, handle reverse charge on services bought from overseas suppliers, and generate an FTA-ready VAT 201 from the ledger.
Payroll & partner drawings
Record salaries, freelancer costs, and partner or owner drawings cleanly against the right accounts, so what the firm earns and what it pays out stays clear.
From work delivered to filed VAT
A clear rhythm from engagement to collected cash.
01
Set up the firm
Add your TRN, fiscal year, and a UAE-ready chart of accounts with client, engagement, and fee-income lines in place.
02
Track work & fees
Log time or fixed fees against each engagement and keep unbilled work visible so nothing is delivered for free.
03
Bill retainers & projects
Raise recurring retainers and project invoices with the right VAT, and recharge disbursements accurately.
04
Review & file
Check margin by client on the live P&L, chase aged receivables, and generate a VAT 201 return for the FTA.
Why services firms choose AIMuhaseb
Every hour billed, every client’s margin visible, and compliance handled — so you bill on time and know exactly where you make money.
- Time-based and fixed-fee billing with unbilled work kept visible
- Retainers and recurring invoices for ongoing client relationships
- Profitability by project and by client, not one blended margin
- Disbursements recharged accurately so pass-through costs are recovered
- Standard 5% VAT plus reverse charge on overseas services, with a one-click VAT 201
- An AI assistant that categorises costs and drafts journals for approval
Professional services accounting questions
Can AIMuhaseb handle time-based and retainer billing?
Yes. You can invoice by hours delivered or on a fixed fee, and set up monthly retainers and recurring invoices for ongoing clients. Unbilled work stays visible, so time your team has spent turns into invoices raised rather than revenue that leaks away between billing runs.
Does it show profitability by project and by client?
Yes. By costing staff time and disbursements against each engagement, you can see margin by project and by client rather than one blended firm-wide profit figure. That makes it clear which clients and which types of work actually pay, and which are draining capacity for little return.
How does it manage disbursements and rechargeable costs?
You record client disbursements — such as government fees, travel, or third-party costs — and recharge them accurately on the next invoice. That way pass-through costs are recovered from the client instead of quietly absorbed into your own margin.
How is VAT handled for a UAE consultancy or agency?
AIMuhaseb applies the standard 5% VAT to your fees and can handle the reverse-charge mechanism when you buy services from non-resident suppliers, where you self-account for the VAT. It then produces a VAT 201 return from the ledger for filing to the FTA via EmaraTax. Where a specific supply is unclear, confirm the correct treatment with your tax adviser or the FTA and apply it in the software.
Can it track partner drawings and freelancer costs?
Yes. Salaries, freelancer and subcontractor costs, and partner or owner drawings are recorded cleanly against the right accounts, so the firm’s earnings and what is paid out to people stay clearly separated in your books and on the Balance Sheet.
Are the reports suitable for auditors and Corporate Tax?
AIMuhaseb keeps proper IFRS double-entry books with a full audit trail and produces a Trial Balance, Profit & Loss, Balance Sheet, and Cash Flow statement in real time. Those same books support your Corporate Tax position — 0% on taxable income up to AED 375,000 and 9% above — and can be exported for your auditor or adviser.
Enquire
Talk to us about your services firm
Tell us about your consultancy or agency — time and retainer billing, project profitability, disbursements, or VAT. A UAE specialist will get back to you shortly.